Job: Administrative Assistant (remote)

Under the direction of the Chief Executive Officer (CEO), The Administrative Assistant will play a critical role in facilitating communication, managing administrative tasks and providing logistical support for the CEO.  This is a remote position.

Job Function and Duties:

• Serve as primary point of contact for Japanese speaking stakeholders, including clients, partners, and suppliers.
• Translate documents, emails, and other materials from Japanese to English and vice versa.
• Conduct interpretation during meetings and conference calls as required.
• Communicate the progress of initiatives to both internal and external stakeholders.
• Travel internationally to Japan as needed.
• Manage the CEO’s calendar, scheduling appointments, and coordinating meetings.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Prepare and organize documents, presentations, and reports as needed,
• Assist wit email correspondence and communication in both English and Japanese.
• Coordinate with distributors to process orders and manage inventory.
• Liaise with internal teams to ensure timely fulfillment of orders and resolve any issues that may arise.
• Support light sales activities by providing product information and assisting with inquiries.
• Work independently and proactively to anticipate the CEO’s needs and prioritize tasks effectively.
• Uphold all company policies and “Code of Conduct.”
• Strict compliance with Environmental and Safety regulations.
• Perform other duties as assigned to support and sustain a high performing team.

Requirements:

• 5+ years of relevant experience
• Fluent in both spoken and written Japanese and English
• Demonstrated ability to work autonomously while also being a proactive team player
• Proficient in Microsoft Office Suite and Outlook
• Ability to travel internationally
• Familiarity with distributor management and light sales processes preferred