Job: Administrative Assistant

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Title Administrative Assistant
Salary $50-60K plus bonus
Location IL
Job Information

Our client, a global manufacturer of machinery, is looking for a Bilingual Japanese Administrative Assistant.


Primary Function:

Responsible for administrative support functions associated with the Service/applications department. The position requires organizational, interpersonal, and business management skills with proficiency in computer software necessary to complete projects, coordinate organizational work flow, and meet deadlines.



  • Provide administrative support to Service/Applications as required in Japanese and English.
  • Maintain Service/Applications engineers’ travel schedule.
  • Manage general office needs for Service/Applications Dept.
  • Translate and maintain meeting minutes in Japanese and English.
  • Data entry in QAD as required.
  • Assist all phone calls requiring further assistance beyond voice mail options.
  • Liaison between our staff when personnel are out of the office. Provide assistance with questions and concerns from customers and dealers.
  • Organize/assist customer lunches, hotel, travel arrangements, meetings as required.
  • Maintain manuals.
  • Cost awareness and control of purchasing/spending.
  • May be required to assist with front reception support.





  • Requires 4-6 years, experience within a sales/service business in a support function.
  • High proficiency with PC and Microsoft Office packages, and database software required.
  • Must have excellent communication skills in Japanese and English and have strong accuracy, creativity and organizational skills.
  • Must be a quick learner, able to multi-task, and be willing to initiate taking on new tasks with minimal supervision.
  • Ability to work within a team environment.


Requires a minimum of two years of college, or equivalent working experience.

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